Winery Stall Holders Information

Wollundry Rotary Club, with the support of Wagga Wagga City Council, will be holding its ELEVENTH Food & Wine Festival on Saturday 31st March 2012.

It will be held in the beautiful Wollundry Precinct bounded by the Civic Theatre, Council buildings and the Wollundry Lagoon.

The Festival has rapidly become one of Wagga Wagga’s major social events, last year attracting over 6500 people. With all proceeds from the 2011 festival going to Willan’s Hill School, its impact on the community is substantial. This year will once again see the funds raised go to a worthy recipient.

The Festival’s focus will be to showcase the finest of our local foods and wines allowing local businesses to show their products and capabilities to visitors from far and wide.

For the 2012 event we will be using a similar format to 2011. We will however be extending the stallholder area by providing better power and water supplies to accommodate these changes. A new fee structure and wine purchase system will be introduced as well. (see below for details). We will once again be including the Wagga Wagga Civic Theatre into the festival. We are proposing some exciting new attractions to further boost attendance figures with the use of this venue.

Festival hours once again will be from midday to 10.00pm.

We will continue to promote a relaxed, picnic style atmosphere with live entertainment provided throughout the day. Shade is always an issue and we are urging stallholders to bring a market type umbrella to help with shading of your stalls.

We ask that you assist us with stall allocations by making your booking as early as possible. This year we will continue with the system where you will register your site online via the festival’s website. www.waggafoodandwinefestival.com.au   Here you will have a map that you will be asked to make choices from. You should then have more input as to where you would like your stall located. This will work along the lines of first in first served.

HOW DOES IT WORK?

• Applications for stalls at the Food & Wine Festival are made on the festival website www.waggafoodandwinefestival.com.au
• Online registration for stalls will be available from the 17^th January at 10.00am. Stallholders are being encouraged to take up the early booking opportunity and receive the website and promotional advantages from as early as possible. After all it will cost you no more to take advantage of the longer exposure we have on offer.
• Wollundry Rotary Club recognizes the important role that wineries play in the success of the Wagga Food and Wine festival. We always value the input received by these stakeholders and as a result of meeting with representatives of the winery community we have agreed on a token system for 2012.  There will be no cash transactions between the patrons and the wine stalls
• There will be no stall fee for this years festival. A fully refundable $200 deposit will be taken for booking a wine stall for 2012.
• This year all purchases of wine by the glass or taste samples will be done via a token system. Each token will have a face value of $1.00
• The Wineries are free to charge whatever they see fit for tasting samples and sales by the glass or by the bottle. Tokens only.
• Each token unit will be $1 and patrons must purchase these at stalls run by Wollundry Rotary Club within the festival.
• Wineries will be redeem the tokens for cash at the end of the festival. Each token presented to Wollundry Rotary Club will be refunded at 80% of the face value of the tokens. Tokens will be weighed in order to calculate the quantity. Wet tokens will not be accepted. Any tokens presented after midnight on the day of the festival will also not be accepted
• No cash sales are allowed under any circumstances and a breach of this will involve instant closure of the stall and expulsion from the Festival.
• Bottle sales will be allowed on the day. However these must be paid for via Eftpos or tokens only. Wollundry Rotary Club will have a collection point set up outside the festival where patrons can collect their bottle purchases from. If you choose to participate in this a fee of $0.50 cents per bottle will apply. This will be recorded by the organizers and calculated into the final tally to be paid to winery stallholders.
• PLEASE TAKE NOTE. Bottle sales are ONLY to be made for collection outside the festival. Any stallholders found selling bottles for consumption inside the festival will face instant closure of the stall and expulsion from the Festival.
• Wineries must not bring beer to the festival whether for personal consumption or for sale. All beer sales are to be by Wollundry Rotary Clubs stalls exclusively.
• As the entire festival site is a “licensed area” it must be administered under the provisions of regulations by the nominated  licensee. This will include the Responsible Service of Alcohol. No alcohol is allowed to be removed from or taken outside the licensed area.
• In considering OH&S requirements, it is strongly advised that all stalls are adequately manned. There have been situations in the past where persons manning the stalls have not been able to have a rest break. Please be aware of your requirements and obligations in relation to this matter.

For Wine Stalls;

Wine Stallholder Enquiry or call Kevin Roben on 0412 694 099

For all Other Stalls;

Food / Other Stallholder Enquiry or call Michael Knight on 0412 376570