2010 Stallholders

Applications for stallholder sites are now open and close on 31st January 2010.

Download Stallholder Site Application Form.pdf

How Does It Work?

• Applications for stalls at the Food & Wine Festival are made by contacting the persons detailed below
• Applications for stalls will be accepted from this point onwards. Stallholders are being encouraged to take up the early booking opportunity and receive the website and promotional advantages from this point onwards.
• It is the aim to have a maximum of 4 stalls having the same food product in an attempt to showcase as much variety of food as possible at the Festival. This is done to ensure the financial success of each stallholder. All food must be for consumption on the day.
• We will encourage the public to provide picnic blankets and their own chairs etc. to achieve a picnic atmosphere.
• We are looking for food stall holders to upgrade the presentation of their food to make Wagga’s Festival a truly calendar event worthy of our great city. For example, don’t just produce the same product you sell from your shop all week long. How about jazzing it up and making a unique festival version!
• As part of our intent to upgrade the presentation of food, we are encouraging stallholders to provide plates, cutlery and “wraps” as appropriate, but should avoid the “Chinese plastic takeaway” type of container
• If we have more applications for positions in a food category which is over-catered, we will be giving preference to applicants who have demonstrated their willingness to conform to our upgrade principles.
• The Victoria Hotel is extending its license for the period of this market. Two “licensed areas” will be created and administered under the provisions of regulations by the Victoria Hotel. This will include the Responsible Service of Alcohol. No alcohol is allowed to be removed from or taken outside the licensed area. Wineries may offer tastings and sales by the glass.

What Do I Get?

This year we have three packages available to stallholders. We urge you to consider upgrading your site package. This will show you much better coverage not only on the day of the festival, but also in the months leading up to and after the festival as well. All stalls will have the usual 3m x 3m Market Tent provided along with the other add ons shown in the packages below.

Packages

PINOT

• Includes; Stall with 2 trestle tables
• Advertising on big screen throughout the festival
• Location map listing in Daily Advertiser “map” feature
• Pinot Member website listing - business name, description & logo

$195 unpowered site | $220 powered site
(Estimated Value $515)

SHIRAZ

• Includes; Stall with 2 trestle tables
• Location map listing in Daily Advertiser “map” feature along with business card size advertisement in the feature
• Shiraz Member website listing - business name, description & logo, product photo on front page, 6 product descriptions & contact details

$330 unpowered site | $355 powered site
(Estimated value $815)

GRANGE

• Includes; Stall with 2 trestle tables
• Location map listing in Daily Advertiser “map’ feature along with 10 cm x 2 column advertisement in the feature
• Grange Member website listing - business name, description & logo, product photo on front page, 6 product descriptions, contact details, link to your own website, photo/image gallery & upload your menu

$475 unpowered site | $500 powered site
(Estimated Value $1,315)

• Each food stall holder will have a 3m x 3m covered mini-marquee with trestles. Stallholders who are cooking, are encouraged to use gas cooking appliances (Bar-b-ques) as powered sites will be limited.
• Drinking water will be available, but you may need your own container. Access to a mains tap water is limited.
• Toilets and amenities will be available on the north side of the Civic Theatre as well as that we will have a portable semi-trailer type ablutions block at the festival to handle the larger crowds.

Stallholder Guidelines

We see the festival succeeding through rigorous maintenance of quality of product, presentation, and relaxed atmosphere.

• Limit of four stall holders per food product type. (wineries excluded)
• Where all else is equal, preference will be given to local region producers.
• Comply with Australian Food Safety Standards, and local Health Dept requirements.
• Store holders who will be using a naked flame in their food preparation should have a fire-blanket or extinguisher in their possession.
• Wineries will be able to offer samples for $1.00 and wine sales by the glass. Wollundry Rotary will be the exclusive sellers of the Festival Wine Glasses on the day of the event.
• Individuals responsible for serving alcohol must be individually trained under the “RSA” guidelines and must have evidence to this effect on the day.
• Individuals under 25 will be required to prove their age upon entry and will receive a stamp of confirmation they are over 18 years of age.
• All stallholders are to provide a “menu” board of their key products and prices for display at the top right hand corner of their facility. Additional signage inside the facility is at the option of the stallholder.

Some Simple Rules

• Sites cannot be transferred or sublet.
• If the market is cancelled due to weather, site fees will be refunded. 
• There is a “No show – No refund” rule
• Payment for sites is “In advance”. This means you must pay the site fee to confirm your site application. If you decide not to continue with your stall, then the site will be offered to the next person on the waiting list.
• Site cancellation 4 weeks or more before the festival date will be refunded in full. Cancellation between 2 and 4 weeks before market date will receive a 50% refund. Within the two weeks prior to the festival there will be no refund.
• No cars are to be parked on the stallholders or market site, or in Burns Way. Cars are to be parked in the car parks after unloading. (This is a WWCC consent condition)
• There will be a designated member of Wollundry Rotary “in charge” on the Festival day, who is responsible for the operation of the market. This person’s instructions are to be followed.
• All stallholders are to adhere to the OH&S instructions. This is for the safety of everyone.
• All stall holders are to maintain a current Public & Products Liability Insurance policy whilst trading at the market. Request a “Certificate of Currency” for the policies above from your Insurer, and attach to the application form.
• Each stallholder is to clean up the area and remove their own rubbish from the market site.

What To Do Next

• Complete the Site Application Form (see bottom of this page) and sign it. Include an electricity form if applicable.
• Attach a cheque for the relevant site fee, and electricity cost if required. Cheques to be made out to Wollundry Rotary.
• Certificate of Currency for your Public Liability Insurance (Product Liability), must be provided at least one week prior to the event
• Fax the application form to:
  Laurie Blowes 0269258036
• Post Application form, electricity form, insurance Certificate of Currency, and cheque for the site fee to:
  Wollundry Rotary Food & Wine Festival
  192 Kincaid Street
  WAGGA WAGGA NSW 2650
• You will be contacted & notified of either:.
  acceptance as a stallholder
  your placement on the waiting list, if sites become available due to cancellation
• Return all the above by 31st January 2010.

For more information contact:

WINE STALLS
Dick Smith Ph: 0429 452273
Wine Stallholder Enquiry

FOOD STALLS
Laurie Blowes Ph: 0431 210340
Wine Stallholder Enquiry